Electronic Data Interchange (EDI)

EDI (electronic data interchange) is used to exchange business documents in an electronic format between trading partners. Documents like purchase orders (PO), invoices, advance ship notices (ASN) and more are automated through EDI to save time and cost associated with manual data entry, eliminating the need to mail, fax, and manually process documents.

Axis TMS Software is Fully Integrated with Epicor EDI

Currently, transportation, logistics, and load brokers are adapting their systems to cater to their EDI translator. Some trading partners expect EDI to be utilized when beginning a business relationship. EDI has become a key to success for business continuity, while providing immense benefits to both partners utilizing EDI.

AXIS TMS Facilitates the EDI Process Flow with the Power of Epicor

When engaging in EDI within the Transportation and Logistics industry, you will see the below B2B exchange of EDI documents for the complete lifecycle of a Motor Carrier Load Tender to the final documents Motor Carrier Freight Details and Invoice and Functional Acknowledgment.

EDI Process Flow - AXIS TMS

What is EDI and what capability does Epicor EDI provide?

The traditional way of doing things is manual-based and relies on manual data entry through every system. For example, users might export data in an Excel spreadsheet and share this with others. Yet, the efficiency and capability of new freight management systems are undermined by existing manual processes.

The most common and easily recognizable technology used in TMS is electronic data interchange (EDI). This type of connection relies on a set of shared data among systems, triggering an action between multiple systems.

Having been standardized around the 1970s, EDI works by establishing a secure and reliable peer-to-peer connection to transmit data from physical documents. The standard then processes that information into an electronic format.

EDI is a great way to streamline the transportation management system because it minimizes labor and eliminates irregularities like illegible handwriting or various forms of human error. These types of EDI integrations will streamline communication and optimize order processing.

This technology can send a large volume of information at once, and it typically aids SQL integration with legacy systems. That is part of the reason that EDI is still heavily used within the logistics industry. The diversity of EDI is limited. For example, it is based on timings rather than real-time information.

Automation – A key advantage in the transportation industry for routine high-volume communications is EDI automation. Automating the exchange of EDI documentation between trading partners with your EDI translator gives other departments, like IT and accounting, more time to focus on other productive and profitable tasks and provide overall higher quality service.

Quicker Turnaround – Achieve decreased turnaround times between your vendors, suppliers, and trading partners by utilizing your EDI translator and having access to all transactions in one interface.

Real-Time Reporting – Improved control of load requests, responses and status updates in real-time.  All transactions are displayed in your dashboard and are visible at all times. Keeping you ahead of any errors or issues that may arise, and providing immediate visibility into shipment status.

Standardized Formats – Your organization will be able to standardize the electronic formats for exchange rather than needing to manage different manual systems for invoices, load requests, load request responses, and status updates.

Scalable and Flexible Solutions – EDI offers the scalability and flexibility to grow with your business that you may not have when using other B2B communication methods.

System Integration – EDI will also provide back-office system integration to your most valuable ERP and WMS systems, creating business continuity throughout important departments of your organization.

Manual Error Reduction – EDI also relieves dispatchers from needing to provide manual intervention for the documents communicated. This results in saving time and reducing costs, while eliminating manual entry errors.

Seamless Communication – For transportation and logistics companies who use EDI, they can seamlessly and digitally communicate with all members of the supply chain process flow. This improves trading partner relationships and creates business continuity.